Background Check, Dean’s Form, & Transcripts – Due March 1st

Criminal Background Check

Who to contact with questions or concerns:
Certiphi at 800-803-9582

UFCD has a contract with Certiphi Screening Incorporated (Certiphi) to complete criminal background checks on all incoming DMD students. All accepted students should receive an email from Certiphi within a day or two of receiving an offer of admission. (Be sure to check your junk email.) This email will include all of the information you need to initiate your background check. The cost of the background check varies from student-to-student. Certiphi will authorize your credit card for $150 up front. After the background check is complete, you will be refunded for any overage. Typically, a background check is approximately $70. The cost increases if there is more than one name to search or if you previously lived in a place with high access fees to obtain records. If you have additional questions, please contact Certiphi directly: 800-803-9582. Once your background check is complete and released to our office, we will access it through Certiphi’s online reporting system. You do not need to submit a paper copy to our office.

Dean’s Certification Form

Who to contact with questions or concerns:
UFCD Office of Admissions at DMDAdmissions@dental.ufl.edu

Submit a Dean’s Certification Form to the office in charge of student conduct records from every institution that has awarded or will award you a degree (Bachelor’s, Master’s, and Doctorate), e.g. Dean of Students, Student Records, Administrative Officer in charge of student conduct records. Fill out the top portion of the form and give it to your institution(s). A qualified school official needs to complete the second portion of the form and submit it directly to our office by email, fax, or mail. It is your responsibility to make sure this form is received by our office by the March 1st deadline.

Transcripts

Who to contact with questions or concerns:
UFCD Office of Admissions at DMDAdmissions@dental.ufl.edu

You are required to submit official transcripts to enroll at UFCD.

We do not receive the official transcripts you submitted directly to AADSAS. You need to submit transcripts from every school where you completed a prerequisite course AND from every school at which you earned a degree.

  • Electronic Transcripts
    • Electronically sent transcripts can only be received by our office if you are able to send it to our email: DMDAdmissions@dental.ufl.edu. All other avenues to send electronic transcripts (such as selecting UF from a drop down list) WILL NOT WORK!! It does not come to us. Therefore, if entering our email is not an option, we recommend to have a physical transcript mailed to us.
  • Mailing Physical Transcript
    • Below is both the postal address and physical address together. This address will work regardless of which mail carrier you use.

UF College of Dentistry Admissions
P.O. Box 100445
1395 Center Drive, Room D3-5
Gainesville, FL 32610-0445

WHEN TO SUBMIT OFFICIAL TRANSCRIPTS

*University of Florida transcripts: UFCD Admissions is able to access UF transcripts internally. There’s no need for you to submit UF transcripts – official or unofficial.

IF YOU GRADUATE Before January 2023:

  • Due March 1st:
    • Order official transcripts to be received by the Office of Admissions by March 1, 2023. The transcripts you submit MUST show that your degree has been awarded. If your official transcript does not show that your degree has been awarded, you’ll be required to submit another official transcript that indicates your degree has been awarded.

IF YOU GRADUATE in Spring 2023

  • Due March 1st:
    • Email to DMDAdmissions@dental.ufl.edu a screenshot of your Fall 2022 grades.
  • Due June 1st:
    • Email to DMDAdmissions@dental.ufl.edu a screenshot of your Spring 2023 grades.
    • Order official transcripts AFTER your degree has posted on your transcript. If your official transcript does not show that your degree has been awarded, you’ll be required to submit another official transcript that indicates your degree has been awarded.

IF YOU GRADUATE in Summer 2023

  • Due March 1st:
    • Email to DMDAdmissions@dental.ufl.edu a screenshot of your Fall 2022 grades.
  • Due June 1st:
    • Email to DMDAdmissions@dental.ufl.edu a screenshot of your Spring 2023 grades.
  • Due July/August 1st:
    • Email to DMDAdmissions@dental.ufl.edu a screenshot of your Summer 2023 grades.
    • Have your academic advisor submit a letter to DMDAdmissions@dental.ufl.edu that certifies completion of your degree requirements. Summer graduates are rarely able to supply official transcripts that show the awarding of the degree prior to orientation. The letter of confirmation from your advisor along with screenshot of your summer 2023 grades will suffice until your official transcript becomes available.
  • Due September 1`st:
    • Order official transcripts AFTER your degree has posted on your transcript. If your official transcript does not show that your degree has been awarded, you’ll be required to submit another official transcript that indicates your degree has been awarded.

Continue to: Health Professions Immunization Form – Due April 1

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